Procedure for Registration
International Congress Pueri Cantores
Florence July 15 – 19 2020
This document explains the correct procedure for registration to participate in the next International Pueri Cantores Congress in Florence 15th – 19th July 2020.
The exact regulations and procedures for valid registration can be found below and must be followed precisely.
All registration forms which do not conform to the indications given in this document, will be considered invalid and/or subject to correction. This is to ensure compliancy to the regulations as indicated and to enable all choirs to enrol correctly with respect to Italian law.
All applications by choirs must therefore comply to these regulations, without exception.
DEDLINE FOR THE REGISTRATION
Registration to the congress opens Tuesday, October 15th 2019 and ends on Friday, January 31st 2020.
HOW TO REGISTER
Between 15/10/2019 and 31/01/2020 all choirs that wish to enrol in the Congress – must first apply for admission to the Associazione “Gaudete et Exultate”, using the form which will be found online on Congress website: www.puericantores.info
Important Notice: The Associazione “Gaudete et Exsultate”
The Associazione “Gaudete et Exsultate” is the organisation officially authorised by the Italian Pueri Cantores Federation to undertake the organisation of the XLIII International Pueri Cantores Congress in Florence in July 2020. Their work is subject to Italian law concerning the organisation of events of this nature.
For administrative reasons, and in conformity to Italian law, it is therefore necessary that all choirs participating in this Congress become associates of this Association. This does not entail any extra cost for participating choirs relative to their enrolment in the Congress.
ADMISSION OF CHOIRS TO THE ASSOCIAZIONE “GAUDETE ET EXULTATE”
All choirs, having made a valid application for membership to the Associazione “Gaudete et Exultate”, will subsequently receive confirmation in an email (i.e. to the mail address entered on the application form) from the secretary of the Congress, which will specifically include the decision of the board of directors of the Associazione “Gaudete et Exultate” that confirms the validity of the registration effectuated by the (“full” or “partial”) associated choir.
COMPLETION OF THE REGISTRATION FORM AND BANK TRANSFERS
Once the choir has become a member of the Associazione “Gaudete et Exultate”, they can then subsequently conclude their registration to the Association and their enrolment to the Congress by payment of the registration fee as indicated below:
– 60 Euros per person
for members of a choir registered as a “fully associated choir” of the Associazione “Gaudete et Exultate”, that decides to employ the services of the agency proposed by the Association “Gaudete et Exultate” regarding their accommodation, meals and transport, etc.;
– 70 Euros per person
For members of a choir registered as a “partially associated choir” of the Associazione “Gaudete et Exultate”, that do not wish to use the services of the agency proposed by the association for accommodation, meals and transport, etc.
Payment of the full sum of the registration fee by the choir must be made exclusively to the bank account of the Associazione “Gaudete et Exultate” who, as mentioned above, are organising the congress.
PAYMENT OF THE FIRST INSTALLMENT FOR ACCOMMODATION
Solely for those choirs that are “fully associated choirs” of the Associazione “Gaudete et Exultate” and have decided to employ the services of the agency proposed by the Associazione “Gaudete et Exultate” (i.e. those who have paid the 60 Euros per person registration fee).
Choirs that have paid the 60 Euros registration fee per person, will be required to complete their registration for the congress by filling out online forms so to indicate their preferences regarding:
- Hotel categories (dependent on availability);
- Full or Half-board meal schedules, or Bed-and-breakfast only: this depends on the hotel category selected;
- If public transport or private means of transport (coaches, trains, shuttle-buses, etc.) are used during the congress, the agency proposed by the organisers of the congress will communicate the relative costs to the choirs;
- Payment of the first instalment for accommodation, equal to 30% of the full sum depending on the hotel category chosen, must be paid upon registration and deposited exclusively into the bank account of the agency “Samovar Mice Srl“.
The remaining two instalments for accommodation:
30% for the second instalment to be paid by 31st March, 2020;
40 % for the third and final instalment to be paid by 29th May, 2020;
must be paid to the agencies only via the above-mentioned bank account: “Samovar Mice Srl”.
COMPLETION OF REGISTRATION
Once all online forms have been completed, all choirs: both “fully-associated choirs” and “partially-associated choirs” will be required to send to the Secretary of the Congress a copy of the following receipts of payment:
- payments to the Associazione “Gaudete et Exultate” via the bank account of said association (all choirs);
- a copy of the receipt of the first instalment [the first 30 % of the total for accommodation paid directly the bank account of the “Samovar Mice Srl” (only “fully-associated choirs” of the Associazione “Gaudete et Exultate”).
Only when copies of these documents have been received, will the Secretary of the Congress then be able to send the relative choir confirmation of their successful enrolment to the congress.
Thus, only when the Secretary of the Congress, having duly verified that all online forms have been completed correctly and having received copies of all payments effected, can they confirm the validity of a registration and that the choir is officially enrolled in congress and, thereby, entitled to all relative services, as well as access, using the appropriated badge(s), to the congress itself and to all other fringe events within the congress, as well as to receive the music-book and all other material that will be given to participating choristers and choirs.
N.B. OTHER IMPORTANT INFORMATION CONCERNING THE CONGRESS
Information about the Congress (registration forms, accommodation costs, programme, etc.) is already available on the Congress web-site: www.puericantores.info
All choirs are strongly urged to read the circulars and the statutes of the Associazione “Gaudete et Exultate” so as to ensure that their registration is completed correctly.
The statutes of the Associazione “Gaudete et Exultate” are available and may be downloaded from the web-site: www.puericantores.info